What Is Micro Planning in Project Planning & Scheduling?

Updated: Aug 17


Definition: Micro Planning is termed from a schedule level that is developed to show each and every bit / aspect of WBS to activity level. In simple wordings, a Micro planning involves in complete detail.


If you're a Project Planner, you should be familiar with the term "micro-planning" and its benefits. For those who aren't familiar with micro-planning, it is defined as a technique to get your project completed on time, within budget and within the scope specified by you. Micro planning is important for every business because it provides many of the advantages associated with traditional project planning. However, if you don't have any experience managing a project, or are not aware of micro planning's benefits, this article will give you some tips on how to use micro planning effectively for your company. The techniques and strategies used to accomplish micro planning may sound like common sense, but you'll find that by applying them in your own projects, they can save you time, frustration, money and overall improve your productivity.


First, let's look at what micro-planning is, and how it applies to your projects. Traditional project planning consists of the manager creating a project plan, describing the project, and requesting help from other people on the project to complete the project on time and within the budget set by the manager. This method requires a great deal of management and supervision by the manager. When you apply micro planning to your projects, you will need to do much less work. Instead of having a manager create a plan, create a series of simple goals and requirements and let your team members work toward achieving these goals by focusing on the details of the goal and following through with the necessary activities. Micro planning is really about giving your team members and managers a clear picture of the goals and requirements, but it's also about giving each team member an individual responsibility for completing the project.


Micro planning doesn't only apply to projects. If you're planning a new product launch or a major change to your current marketing strategy, you can use micro planning to make sure that your project is well-planned. A micro plan can contain a very short, high-level goal for your project, as well as specific tasks and timelines that each team member must complete in order to achieve the goals stated in the plan. This helps all team members understand their own role in the project and gives them clear expectations about what they are to achieve and how much time and effort are required of them. It also encourages a sense of responsibility on part of team members, because if they fail to reach the specific goals outlined in the plan, they don't necessarily have to worry about losing their job. However, if they successfully achieve the goals and meet the deadlines established in the plan, they don't have to worry about losing their job, either.


Micro planning works for a variety of different types of projects and managers. If you are planning a new product launch, or are working to make changes to your current product, then micro planning may work best for you. You may be able to determine your product's overall target audience by tracking consumer research data and trends over time, and then applying these trends to the product's marketing campaign to determine what type of product will appeal to your target audience. Once you've determined this, you can then set specific objectives for your marketing campaign based on these studies. These objectives can then be tracked to determine whether or not the product's overall performance meets these predetermined goals, and to see whether or not the marketing campaign is accomplishing its goal of reaching the targeted audience. If it's not, then you can either adjust the marketing campaign or delegate more resources to increase its effectiveness.


Micro planning can be a great way to improve your team's efficiency and effectiveness. Although micro planning can only take place in a specific environment, it can provide team members with clear expectations about their individual roles and responsibilities and how to achieve those goals. It can also encourage teamwork, because when everyone is following the same direction, each individual has a clear sense of accomplishment because they are helping to achieve the same overall goal. This can also encourage each team member to focus on achieving his or her individual goals, thereby increasing overall productivity and profitability. For example, a design engineer would be having a proper scope shown on a schedule along with target dates of every activity he has to accomplish. Similarly a Procurement Engineer can see his activities and understand which material requirement shall come next. The construction engineers will track their activities in line with Project Baseline schedule that helps them achieve the target dates on time that further helps the Project completion on schedule. 

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